Privacy Policy
A legal disclaimer
Privacy Overview
At The Business Trip, we are dedicated to protecting your personal data and maintaining your trust. We comply fully with the UK General Data Protection Regulation (GDPR) and all relevant data protection laws. Whether you book corporate accommodation, manage business travel arrangements, or engage with our travel management services, you can be confident that your information is handled responsibly, securely, and transparently.
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Read our full Privacy Policy below to learn how we collect, use, and protect your personal information.
The Business Trip – Privacy Policy
At The Business Trip, we value your privacy and are committed to safeguarding the personal information you provide when using our corporate travel and accommodation services. This Privacy Policy outlines how we collect, store, and process your data in connection with our business travel solutions.
Information We Collect
To deliver, manage, and improve our services, we may collect the following information:
- Name and job title
- Business contact details, including phone number and email address
- Invoice and billing information
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This information helps us provide a smooth and efficient travel management experience for our clients.
How We Use Your Information
Your personal data is collected and used for the following purposes:
- Maintaining accurate internal records of bookings, invoices, and client communications
- Enhancing the quality, efficiency, and reliability of our corporate travel services
- Sending periodic updates or promotional emails about new accommodation options, special offers, or travel management services we believe may interest you
- Conducting market research to better understand client needs and improve our offerings
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We only use your data for legitimate business purposes and in accordance with applicable data protection regulations.
Data Security
We take data security seriously. The Business Trip employs robust physical and electronic measures to prevent unauthorised access, misuse, loss, or disclosure of your personal information.
Your Rights and Choices
You are in control of how your personal information is used. You may:
- Opt out of receiving marketing or promotional communications at any time by emailing data@TheBusinessTrip.co.uk.
- Request that we share promotional materials from third-party partners only if you have explicitly agreed to this
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Under the UK General Data Protection Regulation (GDPR) 2018, you have the right to request a copy of the personal data we hold about you. A small administrative fee may apply. Please send your request to data@TheBusinessTrip.co.uk.
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If you believe any of your information is inaccurate or incomplete, please contact us promptly. We will review and update the information without delay.
Cookies and Online Tracking
Our website uses cookies and similar technologies to ensure the best possible user experience and to help us understand how visitors interact with our site. Cookies are small text files stored on your device that assist with site functionality, analytics, and personalisation.
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Types of Cookies We Use:
- Essential Cookies: Required for website functionality, including secure access to certain areas.
- Analytical and Performance Cookies: Help us understand how visitors use our site and improve performance.
- Functional Cookies: Remember your preferences such as language or region.
- Marketing Cookies: With your consent, used to deliver relevant promotional content.
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Managing Cookies:
When you visit our website, you can accept or manage cookie preferences. You may also change settings through your browser, though some features may not function properly.
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Third-Party Services:
We may use third-party providers such as Google Analytics to collect anonymous website usage data. For more information, visit www.google.com/policies/privacy/partners.
Data Retention and Storage
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting obligations.
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How Long We Keep Your Information:
- Client and booking records: Up to seven years for compliance with financial and tax regulations.
- Marketing data: Retained until you withdraw consent or request deletion.
- General correspondence: Up to two years from last contact unless legally required longer.
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After the retention period, data is securely deleted or anonymised.
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Data Storage and Transfers:
All data is stored securely within the UK or EEA. If transferred outside these regions, appropriate safeguards are used to comply with UK GDPR standards.